L.R. Valia Arts and P.R. Mehta Commerce College
College campus

Privacy Policy

How we handle your information.

This page explains what data we collect from visitors and applicants, how we use it, and the choices you have regarding your information.

Last updated: June 2026

L.R. Valia Arts and P.R. Mehta Commerce College (“the College,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy describes how we collect, use, share, and protect personal information in connection with this website (lrvaliacollege.in or any similar domain operated by the College) and our admission, academic, and outreach activities.

1. Information We Collect

We may collect the following categories of information:

  • Information you provide directly — such as your name, parent’s name, address, phone number, email address, date of birth, academic records, photographs, and identification documents when you apply for admission, enrol as a student, contact us by phone/email/WhatsApp, or submit any form on this website.
  • Admission information — submitted by you through the Government Common Admission System (GCAS) portal of the Government of Gujarat, which is the official admission route to the College. The College receives and processes only the data shared by GCAS for admission to our B.A. and B.Com programmes.
  • Information collected automatically — including device type, browser, approximate location derived from IP address, pages visited, and basic interaction data, used solely for performance, security, and statistical analysis of the website.
  • Photographs and media — from college events, NSS / NCC camps, seminars, and academic activities. These may include your image if you participate. Such media is used for our website, gallery, annual reports, and social media (where applicable).

2. How We Use Your Information

We use the information we collect to:

  • process admissions, registrations, scholarships, and examinations as per the rules of Maharaja Krishnakumarsinhji Bhavnagar University (MKBU) and the Government of Gujarat;
  • communicate with students, parents, alumni, and applicants about academic notices, fee payments, examinations, events, NSS / NCC activities, and seminars;
  • maintain academic, attendance, and disciplinary records of enrolled students;
  • respond to enquiries received via the website’s contact form, phone, email, or WhatsApp;
  • publish college news, achievements, and event coverage on this website, social media, and annual reports;
  • improve the website’s usability, security, and accessibility.

3. Sharing of Information

We do not sell personal information. We may share information only with:

  • Maharaja Krishnakumarsinhji Bhavnagar University (MKBU), Bhavnagar — for affiliation, examinations, results, and academic compliance.
  • Bhavnagar Kelvani Mandal — the trust that manages the College.
  • Government and regulatory bodies — including the Government of Gujarat, Higher Education Department, GCAS, UGC, NAAC, and other statutory authorities, as required by law.
  • Service providers who help us operate the website (hosting, email, analytics). These providers are bound to use the information only for the services they provide to us.

4. Cookies and Local Storage

Our website may use small files called cookies or browser local storage to remember your preferences (such as language) and to keep the website secure and reliable. You can disable cookies in your browser settings; most of the website will continue to work normally.

5. Data Retention

We retain personal information only for as long as necessary to fulfil the purpose for which it was collected, and to comply with academic, audit, and legal obligations. Student academic records are retained as per university and statutory norms.

6. Information of Minors

Some students at the College may be under 18. We handle their data with extra care and rely on the consent of a parent or guardian where required by law. If you believe a minor has shared information with us without proper consent, please contact us so we can address it.

7. Security

We use reasonable physical, administrative, and technical safeguards to protect the personal information in our custody. However, no method of transmission over the internet is fully secure; we cannot guarantee absolute security.

8. Third-Party Links

This website links to external websites — including GCAS, MKBU, and social media platforms. We are not responsible for the privacy practices of those websites; please review their respective policies.

9. Your Rights

You may request to:

  • access the personal information we hold about you;
  • correct inaccurate information;
  • delete information we are no longer legally required to keep;
  • withdraw consent for use of your photograph on the website (subject to academic records / annual report requirements).

To exercise these rights, please contact the College Office in writing (details below) with proof of identity.

10. Changes to this Policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top of this page will reflect the most recent revision.

11. Contact Us

For privacy-related questions, please contact:

Chat for Admission Enquiry